Name Changes

DeidreFR5 · November 2003

When someone marries and changes their name, what type of documentation do you require? We have always just asked for a copy of the new social security card, but I'd like to know what everyone else does. Thanks.

CJ_2 · November 2003

[font size="1" color="#FF0000"]LAST EDITED ON 11-10-03 AT 09:02AM (CST)[/font][p]We have ee's who change their name for whatever reason complete a new I-9 with supporting documentation. Usually, they have benefits, so those documents have to be changed too. Also, new ID badges have to be made.

deniseE · November 2003

We now require a copy of either the marriage certificate or court order authorizing the name change. We advise that this must be also changed with the SS Office...and provide them with the SS paperwork to get that process going.

Betty I_O · November 2003

We also require a copy of the marriage certificate. Additionally,before we change their name in our payroll system, we require proof that they have made the name change with Social Security.

HRQ · November 2003

Since the name on the W-2 MUST match what appears on the SS card, we require the new SS card to make a name change in payroll. Name changes in payroll trigger the name change in 401k, insurance, etc.

Name Changes

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