Name Changes

DeidreFR5

When someone marries and changes their name, what type of documentation do you require? We have always just asked for a copy of the new social security card, but I'd like to know what everyone else does. Thanks.

CJ_2

[font size="1" color="#FF0000"]LAST EDITED ON 11-10-03 AT 09:02AM (CST)[/font][p]We have ee's who change their name for whatever reason complete a new I-9 with supporting documentation. Usually, they have benefits, so those documents have to be changed too. Also, new ID badges have to be made.

deniseE

We now require a copy of either the marriage certificate or court order authorizing the name change. We advise that this must be also changed with the SS Office...and provide them with the SS paperwork to get that process going.

Betty I_O

We also require a copy of the marriage certificate. Additionally,before we change their name in our payroll system, we require proof that they have made the name change with Social Security.

HRQ

Since the name on the W-2 MUST match what appears on the SS card, we require the new SS card to make a name change in payroll. Name changes in payroll trigger the name change in 401k, insurance, etc.