Corporate HR Manager

knight

We are entertaining going to the process of maintaining electronic personnel files stored with an outside vendor's system. This will include I-9 forms, tax forms, employment application, etc.

Has anyone experience with this process? Would an outside agency such as the EEOC accept electronic versions of required forms maintained in a personnel file when requested for litigation?

Still Need Coffee

I believe electronic files are fine as far as EEOC/outside agencies concerns go, as long as the process is consistent for all employees, and there is some way to verify the author of signatures if you're doing e-agreements. If you're just scanning and storing paper files, then it is even easier, as the signatures can easily be verified.