Who maintains FMLA Calendar

carol1500

Who is responsible to actually track the time taken for FMLA? Is it the supervisor's responsibility? Is it HR's responsibility? Will the weekly payroll time sheet work? Does the employee need to sign the document agreeing the calculations are correct? Thanks for your assistance.

joannie

This varies depending on the organization. I can tell you what has worked well for me here. Our supervisors are responsible for keeping the employee's regular calendar and note FMLA days as well as other absences on it; however, they are required to notify me daily by e-mail of FMLA time used. I have a separate FMLA calendar that I keep in the ee's individual medical file. This makes it very easy to determine amount of time available. I also note on the FMLA calendar when premium payments are due.

sonny

Here, it is done by us. (HR)
Employees do not sign off on the time.
We make note on time sheet (which I think some are opposed to for confidentiality issues) and our Tech keeps a spread sheet.
Works for us. I prefer the centralizaton and control over relying on supervisors.

carol1500

Thanks to you both for your input. Your responses have given me some options to consider.

Carol

CAllen

HR tracks it here - I also prefer to keep a handle on it instead of letting managers do it. We also keep track of their benefit premiums to make sure they're paying while out.
Like Sonny, we do not have the employee sign off on the hours tracked.

NaeNae55

Payroll (me) keeps track of it on a spreadsheet. Employees are notified when they are close to using it up.

cnghr

HR/payroll (that would be me) handles it here. I prefer to track it myself rather than ask the supervisors to do it, and since I keep calendar spreadsheets to track attendance for all employees anyhow, it makes the most sense for me to do it.

Still Need Coffee

HR does it here - I ask employees to alert me when time is used (especially for intermittent leave), and supervisors sign off on the time. Depending on the situation, sometime it is the supervisor who alerts me FMLA has been used.

ACU Frank

It's pretty important, so I do it.

And that's all I will say about that.