Domestic Partner declarations

My company is located in California. We are required both by law and our own policy to provide certain benefits to domestic partners of our employees. For years we've used a declaration form that I think was provided by one of our insurance vendors. Just recently we determined that under state law, the employee and partner are supposed to file a form w/the state Secretary of State to confirm their status. If we don't want to force people to go through that process, can we just ignore it? Also, other than Ca. law, is there any provision that says what needs to be in the declaration?


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