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HR documents: stored offsite?

CarolisoCaroliso 352 Posts
in HR & Employment Law Vote Up0Vote Down
We are entering a process where we will put some disaster contingency plan in place, am I'm looking for guidance on what HR documents an organization is legally required to protect and reproduce in the event of disaster. This will drive our decision about what we should duplicate, scan into electronic form, for off-site storage.

Anyone have a suggestion of where to start? Does your org keep copies of personnel files, payroll data, IRS, I-9 forms, etc., off-site?
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  • GadgetGadget 24 Posts
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    There are legal retention parameters - for example records of occupational exposure to chemicals must be kept for 30 years. If you are a SHRM member you can download a handy chart that lists each type of record and the required retention. And, you might explore this site - they may have something similar.

    I will look for my copy - it has temporarily vanished and see if I can give you more specifics.


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