Giving employee copy of their PIP

dixied

I have developed and received approval for a Performance Improvement Plan (PIP) to use when an employee's performance has dropped below company expectations. The form outlines the improvement plan and review dates.
Our company does not provide copies of evaluations, discipline, etc. I feel the employee need a copy of the improvement plan so they can look back at our expectations. I'm asking who has similar programs and if a copy of the form is provided to the employee. Or do we expect them to take notes during the meeting?
Thanks in advance and have a great weekend. Say a pray for the Gulf Coast.

dchr9203

We provide a copy to the employee and have them initial our original that they've received a copy.

Whatever

This may come across a little harsher than I mean it to but the whole purpose of a PIP is to help the ee succeed. Not only should the ee have a copy of the PIP, but it should be reviewed with them to make sure they understand what is expected and when.

Kiwi

Same here. They get a copy and sign our original. We want them to focus on the discussion with their manager, not to bother about taking notes.

LivindonSouth

I agree with Whatever. I would love to be the attorney for the terminated employee who did not receive a copy of his P.I.P.

And I never understood the thought process of a company that did not give the ee a copy of their review or a disciplinary document they were asked to acknowledge.

E Wart

The way I look at it, an employee should be provided a copy of anything that is placed in their personnel file.
I agree with others, you should be trying to help the employee succeed. If they don't know what they are doing wrong and you won't share it... how can you expect any to accomplish what you want.
Sounds as if your company needs to change some policies and procedures.
E Wart

LivindonSouth

"The way I look at it, an employee should be provided a copy of anything that is placed in their personnel file."

Well, not quite 'anything'. We have personnel files that are three inches thick. I would say anything related to discipline and evaluation.

Sue2

I agree that the employee should be given a copy and should sign the original. We allow employees to receive a copy of any document that they sign.

dixied

Thanks to everyone for providing input. I also felt the employee should have a copy, but I was deviating from past practice. Our company has been around for 100+ years and it is sometimes difficult to change the "way we've always done it".

I was successful in speaking with our legal counsel. He agreed that the employee should have a copy of the PIP.

LivindonSouth

That's good news! PIPs are not that widespread in use and many companies would not allow them. At least your company allowed you to develop and implement one.