Automated Timeclocking

Judith

HELP!!! I have been asked to find out what other companies do in the following circumstance:
if an hourly employee fails to clock at our company their time is manually entered by the payroll person. needless to say this has become a problem -- what do you do to "penalize" the employee?

Any info on your process would be greatly appreciated.

Thank you, thank you, thank you.

ray a

We have supervisors manually enter missed punches. If an ee becomes a habitual offender, the supervisor leans on them.

POPEYE

Same here but have both the sup. and the EE initial the time card. If it gets to be habitual, we will go through our disciplinary steps of verbal, written.........

HRinGA

we have "timekeepers" who manually enter missed punches. If it becomes a problem, we start the disciplinary process. I find that employees usually "forget" to clock in b/c they are late.

TN HR

[font size="1" color="#FF0000"]LAST EDITED ON 06-01-05 AT 11:11AM (CST)[/font][br][br]I just went through a bout of this when I had a new generalist trained as payroll back-up. She informed me that there were numerous missed-punches every week that the incumbent knew to "fix". Well, no more. We ran two, maybe three pay cycles without fixing missed punches. Employees suddenly began punching accurately. Problem solved. Even in the event of hardware failure (i.e. swipe cards don't read), it is up to the employee to notify his/her supervisor.

No out of cycle payments either. You wait until the following week to get your corrected pay. Since we pay weekly, no laws were broken in terms of pay delay.

It's amazing what happens when you hold people accountable.

Whatever

Our experience was that an employee was more likely to forget to punch when they were late. After several cases where the ee claimed to be on time and the supervisor said they were late (but didn't know by how much), we stopped fixing missed punches and also found that it solved the problem.

dchr9203

[font size="1" color="#FF0000"]LAST EDITED ON 06-01-05 AT 12:59PM (CST)[/font][br][br]The employee is penalized through the disciplinary action process. 1st "forget" is Coached/reminded that time clocking is mandatory; 2nd "forget" is verbal warning and so on. All documented of course. They only get to forget 3 times after which they are terminated. I know it sounds a little extreme, but we are a defense contractor subject to DOL auditing for time cards, etc, so its VERY important that employees "get" the value of time clocking. We've only had to terminate one (who was a problem in other ways anyway), and usually by the time warnings are formalized, the employee gets it. We then take it one step further; as the manager is responsible for submitting the manual time adjustments, they are tracked as a metric on the manager's evaluation and factored into their overall score. Helps them to reinforce the value to employees of time clocking.

pork1

JUDITH: The shoe is on the wrong foot! Payroll should never be the one making the time card adjustments. If we catch a missed punch the manager/supervisor is called and they make the appropriate adjustments. It is the "time clock police" attitude by the operating parts of the organization that has placed a noose around HR's neck or put the shoe on the wrong foot. You need to remove the noose and shoes and put them where they belong: "around the management chain of authority" neck and feet!

We pay "what is on the card" for it is the supervisor/manager calculations and it is their concern or the lack of their concern for this issue to be brought to the fore-front as an issue.

By getting HR eliminated from the equation and concerns, it gets done right the first time. It is also the manager chain that gets the credit for taking care of their employees when there is a glitch in one's pay which is not often.

HR/Payroll does not make mistakes, we pay what is on the card, if that is wrong, then we can fix it and we do, but not without the involvement of the manager chain of authority. They then have a greater interest in getting it right the first time from then on.

PORK