Medical Files

shjudd

What exactly should be in employees medical files? If we don't have the employees pre-hired physical exam records will an OSHA fine us in the event we get audited?

Don D

OSHA, as far as I know, is interested in your filing and retention mechanism for OSHA related incidents and certain training and right-to-know conferences. A pre-hire physical should certainly be in the file, if your practice is to receive the report from the medical facility (we do not want it!). Our medical file contains anything medical related, including drug screens, FMLA, OSHA, bloodborne pathogens training, short or long term disability notes and applications, anything ADA related or reasonable accomodation related. This is just a quick laundry list. I'm sure there are others. If in doubt, we file it in the medical file. That's a safe rule of thumb.

Pork

SHJUDD: Dandy Don has it right; for your consideration, we establish a seperate FMLA file outside of the medical files. We only have drug testing and medical excuses for our other employees in the medical alphabetical files. Now, with the exception that We have a trucking fleet of 25 drivers, In their files, we keep it all together, with the exception of FMLA, ADA those are always seperate and a new file is established every time we have a new case. In these files is all documents pertaining to that singular action.

Hope this helps! Pork

Terri

I agree with both responses and really don't have anything to add. I was just excited to see someone from ME!!!!

Pork

Terri: What or where is ME! Pork

POPEYE

Pork-
I'm not Terri but I think she is referring to someone else from Maine.

Terri

Sorry for being so vague. ME stands for Maine.

Don D

Pork: Don't tell anybody you're from MS. Tell 'em you're from MD.