Record Keeping Requirements

I am aware that there are a multitude of Regulatory requirements regarding proper/legal record keeping practices, BUT... Does anyone have some "simple" advice with regard to time requirements for applications/resume's and employee files?


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  • Although the federal standards are all over the place (from one to 30 years
    or more, depending upon the statute) the Massachusetts recordkeeping
    requirements are simple: Payroll records, 2 years, Time sheets, worksheets
    and other records for the DET, 4 years, and personnel records 3 years after
    termination. However, you must go through the multitude of regulatory
    requirements to be sure that you are keeping the relevant records for the
    longer of the state or federal time limits...for example, the Fair Labor
    Standards Act requires employers to keep payroll records for 3 years, so
    unless your company is not bound by the FLSA, you would need to keep these
    records for a year longer. And there are disadvantages to keeping records
    longer than is actually necessary. So the short answer is one you really
    didn't want to hear: Best to get a complete chart of the record retention
    requirements and abide by them, even if it's a tedious task. If you have
    any further questions, contact me directly at [email]sfentin@skoler-abbott.com[/email].
    Good luck!
    Susan G. Fentin, Esq.
    SKOLER, ABBOTT & PRESSER P.C.
    One Monarch Place
    Springfield, MA 01114
    Tel: 413-737-4753


  • What about the state of Alabama. Where would I go
    to get a complete chart of the record retention
    requirements for Alabama. Thanks, Juanita


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