Job applications

bethk · August 2008

How long does an employer need to keep job applications? Not for the current employees but for the many that come through the doors looking for jobs.

Thanks much,

Beth

SMace · August 2008

As long as you want. Your decision should rest on how many jobs you're filling and the size of your applicant pool.

Whatever you decide, just make sure you follow it. It could lead to s discrimination charge if you are not consistent.

Irie · August 2008

If you are a federal contractor and required to have an AAP then you must keep the applications for two years from the date of submission.

bethk · August 2008

Thanks. We aren't a federal contractor. We have 40 restaurants and each store keeps the apps that are turned in.

Since there isn't a law to how long I think I will suggest 6 months for all stores. This should be more than enough. Any longer and we wouldn't have enough file space!

Thanks for the answers.

Beth

NaeNae55 · August 2008

I thought I read somewhere that it is one year if you are not a federal contractor, and two if you are. Maybe we need a few more forumites to chime in here. Anyone?

System · August 2008

We keep ours for one year as well. I did a bit of research into this a few months back and couldn't find any required timeframe but the general rule was usually one year.

dixied · August 2008

We keep our for 1 year, but do not retain them as active. People must reapply when we have an opening. We don't hire alot, so reviewing old apps. is a waste of time for us.

atainc · August 2008

>We keep our for 1 year, but do not retain them as active. People must reapply
>when we have an opening. We don't hire alot, so reviewing old apps. is a
>waste of time for us.

Same here. We keep them for 1 year as an inactive file. If that applicant subsequentlly becomes active again, we have them fill out another application. A lot can happen within a short period of time (change of employers, convictions, references, education, etc.)

bethk · August 2008

Hmmm. Maybe I should rethink the 6 mos deal. It's just that we get so many and the manager's offices are small. We never do have to advertize tho.

Job applications

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