Did we Scr*w ourselves
hrtom_caf
2 Posts
Hi,
I recently found out that a VP outsourced one of our departments. In doing so they opened all the information in the employees file that their manager kept (ie. reviews, wages, displinary, social security number). The outsourcing company was allowed to look at and and review all the information. The outscouring company then decieded which employees to offer posistions for based on this information. The outsourcing company did not even perform an interview with employees it offered jobs to. Did we leave ourselves open to any liabilities on this issues. It sounds strange to me, but any advice would be helpful.
I recently found out that a VP outsourced one of our departments. In doing so they opened all the information in the employees file that their manager kept (ie. reviews, wages, displinary, social security number). The outsourcing company was allowed to look at and and review all the information. The outscouring company then decieded which employees to offer posistions for based on this information. The outsourcing company did not even perform an interview with employees it offered jobs to. Did we leave ourselves open to any liabilities on this issues. It sounds strange to me, but any advice would be helpful.
Comments
THank you everyone for your input. I have looked thorugh the information that was contained in the file. It contained their initial application, their name, address, phone numbers, social security numbers, date of birth, performance reviews. One of the folders cantains an accident report of an employee and one other cantains a medical leave for an employee. We found out that the outsourcing firm has hired 4 of the employees, but the rest were just dismissed. You further input is appericated.
Under no circumstance should there be a big stink and internal fight on "who shot John". The company must quietly train supervising/managers on what information they may legally posses in their desk operating files. Medical, SSN, bithdates (age), gender information is certainly not a part of any on hand list of personal and private information allowed in working files, for no other reason but to protect the individual supervisor/manager from "loading their on guns, whith which they will shoot themselves in the foot or head" when the DISCOVERY PROCEDURES ARE ON THE WAY!!
"Been there and done that", with private and personal training sessions at their file location (their desk). Personally, trained and supervised all supervisor/managers with review of files and secured all documents for the office. File information, such as: old reviews/memos/evaluation written by the concerned individual supervisor/manager which were a duplicate to the secured files in company personnel file were destroyed. The main teaching point: ANY REQUIRED INFORMATION IS ALWAYS AVAILABLE TO THE CONCERNED SUPERVISOR/MANAGER IN THE HR PERSONNEL FILES; ONLY THE INDIVIDUAL HAND WRITTEN MEMOS AND RECORDS OF THE EE'S PERFORMANCE COULD BE FOUND IN THE WORKING EE FILE IN THE OFFICE OF THE CONCERNED SUPERVISOR/MANAGER. WHEN THEIR IS A NEED FOR ATTENDANCE INFORMATION SEEK THE HR OUT AND WE WILL PROVIDE ESSENTIAL INFORMATION REQUIRED TO MAKE ANY DECISION ON PERFORMANE. THE NUMBER OF DAYS ABSENT IS IMPORTANT FOR THE SUPERVISOR/MANAGER; THE REASON "WHY" IS NOT FOR THEIR KNOWLEDGE, SO KEEP THEM CLEAN AND FLUFFY WHITE AS SNOW.
Good luck, keep us posted on how it all turns! Have fun making those who think they know everything and are so possesive of their flock, to be alot smarter and warmly possessive with their flock"!!!
PORK
PORK